Privacy Policy

This policy explains how we collect information, what we use the information about you for, the basis on which we collect it and your rights.

The information we hold is collected and managed by us, Edmund & Evans Limited. We collect information–

• from our website www.edmundandevans.com
• from other websites you provide your details to who are permitted to provide your data to us.
• provided by you directly to us.
• provided by any consultancy company that you work through; and
• from referees, clients or other sources where required as part of a recruitment exercise or engagement.

Our registered office is Lonsdale Gate, Lonsdale Gardens, Tunbridge Wells, TN1 1NU, we can be contacted on ashleigh@edmundandevans.com or 01892 263 549.

We oversee all of our data management to ensure that compliance with this policy and the data protection rules.

The personal information we collect and hold

Website data: our website will collect your name, date of birth, address, email address, phone numbers, any documents you supply to us such as a CV, and any other information you send to us in messages such as an outline of your employment history.

Direct data: we will collect any of the information collected on our website which was not provided, a detailed employment history and/or cv and other information we may request for applications you may make e,g, professional qualifications or memberships.  For temporary or consultancy engagements we may require information on your right to work, the hours you work and information on medical conditions you may have or develop.

Information from clients/referees:  we will collect feedback from clients on interviews you attend, information about any temporary engagement you may undertake and, in some cases, may obtain references for our clients.

How we use and disclose personal information

We and third parties may use your personal data for the following purposes:

• providing your details to a client as part of an application by you for a job or temporary assignment with them.  We will notify you before we do this, and we provide the information because you have consented to its use.
• to consider you for potential vacancies – we will only do this where you have consented to us doing this or we have a legitimate interest in doing so, we will have a legitimate interest where you have requested, we consider you for similar vacancies or the vacancy is one which is particularly suited to you and in any case, we believe you would wish to be considered for it.  We will not submit your details for a vacancy unless you have confirmed we should do so.  We will not consider you for any potential vacancies where you have requested, we do not do so – see below.
• administering a contract with us where we engage you to fulfil a temporary engagement.  We will process your information as required to administer your contract with us.
• where you are engaged by a third-party company as part of a temporary engagement or an assignment, we may process information about you for that third party company.  We are processing your information in this circumstance either because we need it for our agreement with the client (and we will process it due to our legitimate interest in doing so) or on behalf of the third-party company (and they will confirm the lawful basis for processing it).
• providing you with information about ourselves, the jobs market generally and as part of surveys we conduct from time to time – we will only do this if you have consented to receive such information or we have a legitimate interest in doing so and you have not opted out – see below.
• sharing your Data with third party organisations who provide services to us e.g., our IT services provider.  We provide this information to these third parties as part of our services to you and our clients and they process data for us. All these providers have contracts with us.

Where we process your data, it is subject to our strict internal policy requirements as well as the Data Protection regulations.

How long will we hold your personal information?

We will hold the personal information we use to meet the requirements of our agreements with clients, or you for the period of those agreements and any further period afterwards that we need for regulatory or other legal reasons (such as to defend any claims).  This will usually mean that we will hold information for seven years after an agreement ends.  Where we process information for a third party, we will hold the information for as long as we are required to do so.  We will remove any personal information we do not need when we no longer need it.

Where we have personal information which you have consented for us to use, we will hold it for the period the consent remains in force and any other period we need for regulatory or other legal reasons.  You may remove your consent at any time.

We will delete any information about you we no longer need.  Please see below in relation to your rights to have data erased, rectified or for you to access it and for you to object to any processing or to transfer it.

Your Rights

You have a number of rights in relation to your personal information.  These are –

• The right to confirm if we are using data about you and to access details about what we are using and how.
• The right to lodge a complaint with the Information Commissioners Office.
• The right to request we rectify any inaccurate data corrected or to have data which is incomplete for the purpose we hold it completed.
• The right to be forgotten. Which is the right to ask us to delete information about you and if it is appropriate to do so we will do so.
• The right to restrict what we do with data in specific circumstances, including where the accuracy of the data is contested, processing is unlawful, but you do not want us to erase the data or if we only need the data to meet legal requirements.
• The right to receive the data we hold about you in a format you can use to transfer the data electronically elsewhere.

You are also able to withdraw any consent you have provided for use to use your data at any time.  This is opting out and the process is set out below.

Opting Out

You can opt out of any consent provided to us by unsubscribing from the communications you receive from us.  You can also contact us at any time to confirm that you wish to withdraw your consent.

If you do not wish us to continue to receive such information from us about potential roles, services then please email us on ashleigh@edmundandevans.com

General

Your privacy and data protection is very important to us and we comply with all aspects of the Data Protection legislation and ensure that any third parties we engage do so. You can find out more about your rights to data from the Information Commissioners Office.

Some data processing may occur in other parts of the European Union (“EU”) or outside of the EU. Wherever data is processed your rights under the Data Protection Regulations will be met and we will ensure that any agreement to process your data ensures this and give you rights in the unlikely event of any security breach.

Online Data

How we use cookies 

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added, and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Suppliers Data

We do not collect much data about Suppliers, we simply collect enough to ensure that our relationship runs smoothly. We will collect the details for our contacts within your organisation, including names, telephone numbers, email addresses and bank details for payment purposes. We may also hold extra information that someone in your organisation has chosen to tell us.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question

Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it, please contact Ashleigh Evans on ashleigh@edmundandevans.com You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.